In Maximizer, many entries have an Owner field; or Full Access and Read Access fields. These fields control who can view or edit the entry. Users can access their own private records; all publicly owned records; and private records owned by their group. For example; the user “Alice” of the “Finance” group can view all of her own records; all records owned by the “Finance” group; and all Public records.
Sometimes it’s important to allow users to have private entries because some entries aren’t meant to be shared with your entire organization. In Maximizer; it’s possible to specify Full Access and Read Access to specific users or groups for each entry in the Address Book. In addition to Address Book entries; you can specify ownership of notes; documents; and other types of entries.
When a user creates a new Address Book entry; he or she can designate access for that entry. Full Access or Read Access can be granted to specific users or groups; or it can be Public.
To be able to use the Owner; Full Access; or Read Access fields; the user must have the “Allow private entries” access right enabled.