| Privilege |
Grants authorization to . . . |
| Allow Global Edit |
Perform global edits of Address Book entries in Maximizer. Consider advising users with this privilege to back up the Address Book before making significant changes with Global Edit. |
| Allow private entries |
Add entries that are not visible to other users. The user can use the Owner, Full Access, or Read Access fields to create private entries or restrict entries to a group or a user. |
| Allow public entries |
Add entries that are visible to all other users in the Address Book.
Note that the Allow private entries and Allow public entries options cannot be denied at the same time. If both of these options are denied in two different groups a user belongs to (i.e., the checkboxes contain an x), the user is granted the Allow private entries right by default.
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| Allow import |
Import Address Book entries between Maximizer Address Books or from external applications. If you do not select this option, the commands for importing are disabled. |
| Allow export |
Export Address Book entries between Maximizer Address Books, and export information to Microsoft Excel. If you do not select this option, the commands for exporting are disabled. |
| Allow sync contacts with external clients |
Synchronize Address Book entries using Outlook Integration. However, users can still synchronize calendar appointments or Hotlist tasks without this access right. |
Modify system tables
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Add, modify, or delete available values (items) of system fields, such as City and Category in Address Book entries. |
Modify note properties
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Change the values of the date, time, and creator fields in notes.
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Modify email templates
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Create and modify email templates. |
Modify key fields
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Create and modify key fields lists from Maximizer.
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Modify/delete other owners’ notes
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Change and delete other users’ notes. However, to be able to view other users’ private notes, the user must have the “Modify other users’ private entries” privilege enabled.
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Modify other users' private entries
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View and modify entries marked as private that belong to other users.
This security privilege will override any other security settings for entries, including any settings based on security groups, so if a user has this privilege enabled, the user has full read and modify access to all entries, regardless of the entry’s Full Access, Read Access, or Owner settings. This security privilege is very powerful and should be granted with caution.
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Modify other users' general information
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Change information in the General tabs of the user properties for other users.
Modifying a user’s general information, such as Last Name, First Name, Company, and Phone Number, does not have to be restricted to the MASTER user. In many cases, an administrative assistant or a receptionist can be granted the rights to modify user’s general information without compromising the security of Maximizer. This privilege allows the user to have access to all Maximizer users’ general information without giving them full security rights to the Address Book.
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Allow manage currencies
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Access the Currency Library in Maximizer, and add, edit, or delete entry currencies.
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Read-audit log
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View the audit log for entries.
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