In Maximizer, entries have Full Access and Read Access fields. These fields control who can view or edit the entry. Users can access their own private records, all publicly owned records, and private records owned by their group. For example, the user of the “Finance” group can view all of their own records and all records where the “Finance” group is set to Full Access, and all Public records.
Sometimes it’s important to allow users to have private entries because some entries aren’t meant to be shared with your entire organization. In Maximizer, it’s possible to specify Full Access and Read Access to specific users or groups for each entry in the Contact List. In addition to Contact List entries, you can specify ownership of notes, documents, and other types of entries.
When a user creates a new Contact List entry, they can designate access for that entry. Full Access or Read Access can be granted to specific users or groups, or it can be Public.
Full Access, or Read Access fields, the user must have the “Allow private entries” access right enabled.